Groups Overview

BioDocs.ai Groups enable secure collaboration with your research team. Share documents, hold video meetings, and work together in real-time.

What Are Groups?

Groups are shared workspaces where team members can:

• Share documents and presentations
• Hold HIPAA-compliant video meetings
• Chat in real-time
• Collaborate on research projects

Creating a Group

Step 1: Start New Group

1. Navigate to Groups → Create Group
2. Enter group name
3. Add description
4. Set privacy level

Step 2: Invite Members

1. Click Invite Members
2. Enter email addresses
3. Set permission levels
4. Send invitations

Step 3: Configure Settings

• Visibility - Public or private
• Join Policy - Open, request, or invite-only
• Permissions - Who can do what

Member Roles

Owner

• Full control
• Can delete group
• Manages all settings
• Transfers ownership

Admin

• Manage members
• Edit settings
• Remove content
• Start meetings

Member

• View content
• Add documents
• Join meetings
• Participate in chat

Viewer

• View only
• Cannot add content
• Can join meetings
• Limited chat

Group Features

Shared Library

• Upload documents
• Share presentations
• Organize in folders
• Version control

Video Meetings

• HIPAA-compliant
• Screen sharing
• Recording (with consent)
• Up to 50 participants

Chat

• Real-time messaging
• File sharing
• @mentions
• Search history

Activity Feed

• See recent changes
• Track contributions
• Monitor engagement

Best Practices

Organization

• Use clear naming conventions
• Create folder structure
• Archive old projects
• Regular cleanup

Communication

• Set expectations
• Use @mentions appropriately
• Keep discussions on-topic
• Document decisions

Security

• Review member list regularly
• Remove inactive members
• Use appropriate permissions
• Follow institutional policies

Create your first group: Groups →